Terms & Conditions

Age Limits

We don’t generally accept entries from under 16s. Some races may be restricted to adults only. The age limit will be apparent on the entry forms for any particular race.
The absolute limits are given below. The lower age limits depend on the type of licence we hold for a particular race.

For races with licences issued by RunBritain / UKA or England Athletics, please see the limits set by the UKA below in accordance with UKA RULE T3 (141) S 3. These are usually our “road” races.

Age 11-12 5,000 metres
Age 13-14 6,000 metres
Age 15 years 10,000 metres
Age 16 years 15,000 metres
Age 17 years 25,000 metres
Age 18-19 Marathon (42,195 metres)
Age 20 and over No maximum distance

For races with licences issued by the TRA (Trail Running Association), please see the limits set by the UKA below in accordance with UKA RULE T3 (141) S 5. These are usually our “trail” or “challenge” races.

Age under 12 years 3,000 metres
Age 12-13 years 5,000 metres
Age 13-15 years 6,000 metres
Age 16 10,000 metres
Age 17 25,000 metres
Age 18-19 45,000 metres
Age 20 and over No maximum distance

Failure to adhere to the age limit will mean you will not be allowed to run and will not receive a refund.

Children must be accompanied to the event by a responsible adult who will remain at the event until the child has finished.

Transfers

We are moving to a new entry system that will make transfers even more flexible in the future.

  • Transfers between events are not possible. (this will change soon)
  • You can transfer your place to another runner for free.
  • Transfers must be completed no later than 7 days before the event.
  • Unofficial number swapping is not permitted and risks disqualification. This is in accordance with UKA RULE 143 S 2.

The deadline exists because we will have started to produce our printed paperwork for the event by this time.

How to transfer your place

In all cases, please transfer your place officially.

If you entered via Let’s Do This

Please log into your Let’s Do This account to transfer your place.

  • You can access your Let’s Do This account HERE.
  • A link can also be found on your entry email.
  • If you did not create an account please contact Let’s Do This.

The transfer process will be wholly handled by Let’s Do This.

Refunds

If you booked via Let’s Do This, you may be eligible for a refund through their Injury Protection Policy. Please contact Let’s Do This directly, we will be unable to answer any queries on this.

We do not offer refunds for any other circumstance. This is due to the upfront costs of staging an event.

  • If you can no longer take part in the event see the above section about transfers.
  • In the event that a run is cancelled by us we will look to re-arrange the event for another day. If you are unable to make the re-arranged run, we will allow you to swap your entry to an alternative run with the same entry fee.
  • As an organiser we start to incur costs for the event from the moment the dates are booked.
  • As the event draws closer ever increasing costs are incurred to the point where we cannot recover any of them, regardless of whether you run.

Deferrals / Transfers to other events

We do not offer deferrals or transfers to other events.

  • Each of our events have their own costs associated with them each year.
  • As a small organiser, we can’t guarantee which events will happen each year due to land owner permissions changing and increasing costs.
  • We recommend transferring your place using the guidance above.

Entry Information

  • The entry system is provided by Let’s Do This
  • Please provide accurate information and emergency contact details on the entry form.
  • Only answer the ‘UKA Affiliated’ question with ‘Yes’ if you are currently an affiliated member of a UKA affiliated club. Your license number will be checked against the UKA database. If you answer yes and it transpires you are not currently UKA affiliated you will either be given the option to pay the subsidy,  if you decline to pay the subsidy we will remove you from the entry list without a refund, or disqualify you if discovered after the event.
  • Unofficial number swapping is not permitted and risks disqualification. This is in accordance with UKA RULE 143 S 2.
  • A booking fee will apply with Active.com.
  • Going forward, there will be no booking fee with Let’s Do This.

Your Data

  • The details you provide in our entry forms will be held by us for the purpose of providing the run.
  • Our entry forms are provided by third parties, you consent to them handling your data for the purposes of providing an entry system to the run.
  • We will use your details to email important updates and pre/post run information. The email service provided by MailChimp, you consent to your name and email address being stored in MailChimp.
  • Your name and age will be used to for results data which you consent to being displayed on our website. Results data is also picked up and displayed by RunBritain/Power of 10.
  • Your email address will be subscribed to our mailing list specific to the run you are entering, you can chose to unsubscribe at any time.
  • Your email address will be provided to our appointed event photographer for the purpose of sending you run photos.
  • If the event is chip timed by a 3rd party, you consent to the 3rd party using your details to provide timing and results data, which may also be displayed on the 3rd parties website.
  • You consent to our chosen photographers taking photographs of you before, during and after the run. We may use photographs of our participants taking part in our runs for marketing purposes on our website, in print and on social media. We can remove photographs on request.

Our Policy on Requests for Free Places at Our Events

We get numerous requests for free places at our events, often for a landmark achievement or due to undertaking a charity challenge. Due to this high demand we are not able to offer free places to everyone that makes this request. Facilitating our events is quite expensive, with outlay going on venue hire, training, licences and other race related equipment such as quality medals. We simply don’t have the funds to give away free places. However we do offer a ‘fair’ compromise in regards to free places. We recognise that without the help and support of marshals and event crew we would not be able to facilitate events as effectively as we do at this time. Therefore we do offer a free place at our challenge events to anyone in exchange for marshaling/ being part of the event crew at our events. If having read this policy you feel that being part of the event crew is something you would be interested in, in exchange for a free place please get in touch with us via the Contact Us page. Please note: Our event crew available slots do change from time to time. We operate a waiting list if we have more volunteers than event crew slots available.

The Run

Affiliation, Permits & Rules

‘We Run They Run I Run’ are affiliated to UKA (United Kingdom Athletics), registration number 7692804. Our race licences/permits are issued by Run Britain or the TRA (Trail Running Association). Runs are held with permission of the relevant land owners and authorities. Details of Public Liability Insurance can be found on the UKA Website.

Our runs are held in accordance with UKA Rules.

We reserve the right to change the licensing body of any of our events should the need arise.

The Course

Most of our runs are in public spaces open to other members of the public. Where this is the case, we do not have sole use or right of way, please be mindful of pedestrians, cyclists, dog walkers and other path users. Courses may be particularly busy in summer months. Dogs are not allowed on our runs.

Marshals, Directors, Referees & Adjudicators

Listen to the run briefing which will usually be 15 minutes prior to the start. Listen to the instructions of the marshals. If the referee or adjudicator is called upon to make a decision, their decision is final.

Health

The Runner’s Medical Resource is the most useful medical information we have come. By agreeing to the terms and conditions you are declaring you will not run unless you are medically fit to do so on the day of the event. If you are ill or injured on the day of the event – do not run!

Photographs

We may use photographs of our participants taking part in our runs for marketing purposes on our website, print, email and social media. You agree to be photographed by any member of our team and our appointed photographers. We can remove photographs on request.